Multitasking is not a myth anymore. In fact, as you’re reading this blog post, I am sure you’re listening to a song, chatting with a friend on Facebook or popping a handful of nachos in your mouth. But what if I tell you that you can take your daily to-do list and set it on autopilot to ease your life a tad bit?
Today, it’s easier than ever for individual entrepreneurs, office employees, and other professionals to simplify their own daily tasks through automation, often at little or no expense.
Here are some tools and technologies to help you put your daily to-do list tasks on autopilot, so you’ll never have to worry about them again.
1) You’ll never use Google Calendar in the same way
In the ancient times, the Greeks used walls to engrave their to-do list for the day. Their quill was their writing tool and walls were used to keep reminding them of the daily task list.
Just like people, technology has evolved manifolds. And in the modern times, instead of a wall, we have Google Calendar. The semantics of penning down the to-do list remains the same, but instead of rushing back to the wall every time to view the list, here, Google sends a reminder on your smartphone.
Most of us are aware of the amazing organizational features of Google Calendar. But one thing that most people are oblivious to is that you can use Google Calendar as the ultimate productivity tool.
Instead of using Google just to schedule your meetings and project dates, you can actually set it to pay your daily bills.
- By using the ‘Quickadd’ function that appears under the ‘Create’ button in Google calendar, you can add time, date, and the to do list item you want to do. This will integrate your calendar automatically and save a lot of your time.
- You can even set a pre-reminder for a repetitive task in your daily to do list. Starting 10 minutes before the event one week before.
- Just like me, do you forget your wedding anniversary and other significant dates? Well, not anymore. Maintain a budget, shopping list or even gift-giving options in your Calendar.
- Of course, you can use TaskQue as a task management application and maintain your to-do list across all your devices without worrying about the laundry list, time limits or even the task categories on your list.
2) Automate the cleaning responsibility schedule of your roommates
What is the point of using technology if it is not saving your time?
As simple as it sounds, you can even set reminders to stay mindful of the cleaning responsibilities of your roommates through weekly emails or messages on your mobile. This means you don’t need to worry about whose turn it is to clean the room or even which important email you need to send tomorrow. Just automate these menial tasks in your to do list with ChoreBuster and save your precious energy for the core work.
3) Wake up at the right time
Americans don’t get the recommended full eight hours of sleep – but they’re close. Ample data shows that the average time spent in bed for Americans in 2017 was 7 hours and 19 minutes.
The Sleep Cycle app is an alarm clock which tracks the movements of your sleep throughout the night and wakes you up at the most optimal time. Set a preferred time range, since obviously, no one wants to wake up at 4 a.m. even if it is their peak performance time.
For Android users, Sleep app offers the same thing. You can wake up every morning feeling reinvigorated and at your peak level. The app also gives you puzzles to solve and catch you off guard if you snore during sleep.
4) Proofread your documents
Editing your documents can kill a lot of your precious time. Say hello to Grammarly! Just upload your documents on Grammarly – an online equivalent of a grammar Nazi, all equipped to rectify your grammar, figure out contextual issues and solve them without draining your energy. Either upload the document on Grammarly website or install the browser/office extension to proofread your documents as you create them.
5) De-cluttering your Inbox
You don’t need to respond to every email personally when you can use these personalized email responses to save up on time. If you’re someone who sends out tons of repetitive email replies, it is imperative that you start sending canned responses.
Don’t have time to categorize your emails? Use these email filters to sort out emails in their respective folders. When your emails are sorted out, it is often easy to address them based on their urgency.
As you can see, there are several ways in which daily tasks can be automated to improve your efficiency in the workplace and in your personal day-to-day activities. Whether you’re an individual contractor, an employee part of a bigger business or a manager looking to increase productivity within your team, there are always ways to streamline your tasks by automating them.
Try TaskQue – an online task management tool to manage multiple to-do list items at the same time.