Would you like to make your company more efficient and make it more productive? If so, read on to find out how you can do so. Here are tips for creating an efficient company:
- Delegate Small Tasks
A day has 24 hours. As such, it is good to use your time wisely and ensure that you do the most important tasks. Many small business owners are habitual doers and find it difficult to delegate tasks. Such business owners may delegate some tasks but micromanage them. This defeats the purpose of delegating tasks.
If you would like to make your company more efficient, you have to delegate some tasks. It is good to identify the strengths and weaknesses of your employees to make delegation more effective. Besides, you need to put checks and balances in place to help you monitor the tasks you have delegated in the beginning and relax control as time goes by.
When you delegate any tasks trust that your employees will do the delegated tasks successfully. Delegation can improve employee accountability and make them try as much as they can to make your business successful.
- Automate Processes and Workflows
Repetitive tasks usually hurt small businesses. As a business owner, it is a good idea to consider automating most of the tasks you do on a regular basis. I know that most of the small business owners fear automation either due to the upfront expense or how it affects employee jobs.
However, small business owners should not fear to automate repetitive tasks in the production, distribution or sales process as it can increase their bottom line and help employees focus on more critical areas. Employee time tracking can be a time sap for business and this is why an automated employee time tracking solution can really be of benefit.
Also, digital marketing is among the areas that a small business can easily automate.
For example, this turnkey digital marketing machine utilizes gated content to drive email leads, followed by automated drip emails, which retarget based on PR outreach and actions to increase visibility. Creating content is the only thing that is done manually throughout the entire process.
- Consider Consolidating Tasks and Focus on One Task at A Time
Science has shown that a person is more productive when he or she focuses on one task for an extended period instead of doing many tasks at a time. As a small business owner, you can achieve this by batching or consolidating tasks that need similar processes. For example, it is good to work only on your email correspondence for the day in the morning.
The correspondence could be sales emails, client relations messages, follow-ups or communication threads associated with departments. It is good to work on your email tasks at once and save time instead of working on your sales emails in the morning and your client services later in the day.
- Accept Change
Workplace complacency is an epidemic that can spread like wildfire and it can be dangerous especially when it is top-down. As a small business owner, you should know that you represent your company’s culture in the truest form. If you are not ready to change your ideas, processes, marketing, products or any other aspects of your business, it is very likely that your employees will also not embrace change.
It is necessary for a business owner to accept change. A stagnant business will most likely fall by the wayside if it is challenged by other companies, changes to consumer demands or economic trends. According to Chuck Leavell, co-founder of Mother Nature Network, small businesses need to prepare themselves for change so that they can adapt to changes quickly.
- Use Available Tools
Using technology and tools that were designed to fix productivity issues is the fastest way to make your business more efficient. Here are some of the popular tools that can help your small business:
Whiplash Fixes Any Fulfillment Problems
If you are selling products on the internet, you need to determine how to store your goods and how you ship them. A fulfilment partner like Whiplash can enable you to outsource warehousing, storage, shipping and other inventory expenses to a company that deals with fulfilment. This can enable you to focus on more important things like making and selling quality products.
Calendly to Help You Schedule Meetings
Coordinating meetings can make running a business harder than it has to be. As such, it is good to consider a tool like Calendly to help you schedule meetings. Calendly can enable you to schedule meetings without email correspondence. All you have to do is to share a link to your Calendly page connected to your calendar and users can choose the best time for them.
ZipRecruiter Makes the Hiring Process Easier
As your business expands, it will need more employees. The process of hiring employees is hard and requires time, money and other resources. It is good to use a resource like ZipRecruiter to help make this process easier. ZipRecruiter will post and market positions to thousands of job applicants. You will then see all viable applicants on the dashboard.
QuickBooks to Help You Manage Your Money
As a small business owner, it is good to consider using an accounting software such as QuickBooks. This is because QuickBooks can make it easier for a small business to manage its payroll, expenses, accounts receivable, and taxes in one place. And since most of the small business owners out there are not CPAs or accountants, an accounting resource will help save precious time while improving financial visibility. It will also make it easier for a small business owner to file taxes.
Running a successful small business requires a lot of energy, time, money and other resources. If you want to make your business more successful, focus on being as efficient as you can. To make your business more productive, delegate, remain focused, use tools, automate processes and embrace change.