How Can Universities Benefit from Using A Task Management Software?


What if I tell you that there is not much difference in how universities and businesses operate? Yes, you might give me stares and strange looks but let me explain my point. Universities have come full-circle from the medieval scholar guilds of the yore to highly complex corporations with a dedicated marketing and HR department, stellar top-down management and even program extensions and foreign programs.

That is not all; they even share some business activities such as recruiting the best talent, forming partnerships and both pitch their offers in a creative way to attract the crème-de-la-crème of the industry. While universities might look to attract students, businesses are more interested in grabbing the attention of customers.

Both must deal with increasing competition from local and international players. Cut in budgets impact both in the same capacity and the list seems intermittent. When both universities and businesses work in the same way, why can’t we use the same tools that we use to manage business operations efficiently in the university?

In this article, you will learn about how universities can benefit from using a task management software.

How Can Students Benefit from A Task Management Software?

As a student, you will have to attend dozens of lectures throughout the month. This means that the notes you are taking might pile up over time. An online task management software can serve as a digital tool that lets you organize everything under one umbrella.

The advantage of working with a task management software as a student is that you can access all of your files in one place. Additionally, you can also work on documents and collaborate on projects with your classmates if you are working on a collective project. Moreover, students can also communicate with one another and share notes with friends at the same time.

Let’s say you are a student at the Medical School and you want to carry your work with you, you can easily do that with a cloud-based task management software or if the software is compatible with mobile devices, you can get all the information you need at your fingertips. With real-time tracking in place, you know exactly how far along you are in your assignments.

How Can Professors Benefit from A Task Management Software?

It is quite common for professors to move from one building to another to teach different subjects. They are also responsible for giving their input in cross-departmental projects. In addition to this, they also have to put together a question-paper and grade it as well. You can multiply that with the number of subjects a professor is teaching at the University and it becomes a tedious job. What if they are pursuing their degree or doing their research? It adds to the already busy schedule they have.

By using a task management software, university professors can breathe a sigh of relief as they can schedule everything for the entire semester and maintain timetables. They won’t have to worry about missing important meetings and lectures as the task management system constantly reminds them about upcoming events.

With a task management system, teachers can share resources and other materials along with complete course curriculum with all students. Even if a student misses something, they can easily catch up by accessing the same materials online. Evaluating student performance based on assignments is a matter of a few clicks. By letting students see their progress, you can ensure transparency.

Teachers can also start a brainstorming session and start discussions on a wide array of course topics. Encourage students to ask questions and respond to their questions until they are satisfied. The same goes for cross-departmental collaboration. You can add all the concerned professors to projects and collaborate with them on cross-departmental projects.


Whether you are a student, professor, researcher, a marketing personnel, HR or admin department, using a task management software can help you streamline your work and enhance your productivity. It can improve communication and collaboration among teachers and students and make tracking student progress a breeze.

Is your university using task management software? Feel free to share it with us in the comments section below.