Your team’s productivity is taking a nose-dive. When you ask the team members about the cause of poor productivity, each of them gives you a different answer. Some might say that there are too many distractions, while others might consider frequent meetings as the biggest productivity killer at work.
Unfortunately, no one highlights the most important factor that influences everyone’s productivity: the workplace environment. In addition to impacting productivity, the work environment can also affect mental and physical health. That is why it is important to provide a productive workplace environment that fosters creativity and productivity. How can you create a workplace environment that boost your efficiency at work?
In this article, you will learn about six ways to improve efficiency in the workplace and create a productive workplace environment.
How To Create A Productive Workplace Environment
1. Develop a Culture of Productivity
The workplace environment is not only about the office location and conditions. It goes well beyond that. Workplace culture also includes the processes and procedures you are using to complete different tasks. It also encompasses your company culture. That is why it is important to create a culture of productivity in your organization.
Here is how you can do that:
- Define your goals and communicate them to your team members.
- Break down business goals into smaller individual goals and make it easy for team members to achieve them.
- Boost your team cohesion by encouraging collaboration among team members.
- Allow your team members to take frequent breaks, so they stay refreshed.
2. Track Time
Time is money, but how many of us spend like we spend \our money? Very few, right. Most of us waste time, whether it is in gossiping at work, scrolling through our social media feeds or checking emails. That is why most of us fail to achieve what we want to. Create a To-Do list of tasks and analyze how much time you spend on each task. Block out time for your peers at work so you can work in peace. Thanks to time tracking tools, you can easily see where you are spending your time and cut back on activities that are wasting your precious time.
3. Minimize Distractions
From noisy co-workers to useless meetings, annoying text messages, calls and email notifications; we all face these distractions at work daily. How we handle these distractions will determine how productive we are. If we let these distractions get the better of us, we won’t be able to achieve our productivity goals.
Distractions are the biggest enemy of your productivity; that’s why you should keep them at bay. For instance, you can limit yourself to check your email inbox once or put your phone on silent mode, so you don’t get interrupted by annoying calls, messages and notifications at work. Use the break to chat with co-workers and make your meetings fruitful.
4. Get Rid of the Clutter
Stay organized and keep your workspace clean. Although there is nothing wrong with a little bit of clutter, things can get messy very quickly if you don’t keep it under control. Keeping everything organized prevent your mind from wandering and saves your time as you don’t have to find an item in the heaps of files, pen and paper scattered on your desk. According to statistics, average worker spending 6 weeks in searching for misplaced items annually.
5. Redesign Your Office
As mentioned before, the atmosphere your employees are working in can have a huge impact on their productivity. Tinker with the design and layout of your office little or give it a complete redesign. Minor tweaks such as changing the color, temperature and lighting conditions can make a huge difference.
Here are some scientifically proven productivity secrets to back up those claims:
- A study conducted by the American Psychological Association revealed that employee productivity rose up by 15% when there are plants in your office as compared to a lack of greenery.
- According to a survey conducted by CareerBuilder, 25%of employees complained that the office temperature is hot, while 23% complained that it is too cold for their liking.
- National Renewable Energy Laboratory research found that those persons working in natural lighting stayed on-task for 15% longer than who worked in artificial lighting only.
- Paint your office walls in yellow to foster creativity.
6. Use the Right Tools
Another reason behind your team’s poor productivity is the lack of resources, tools and equipment. If your team is underperforming, you should ask yourself, “Do they have access to the right tools to do the job?” If not, then you should provide them that. Use task management software to manage your tasks. They come with some handy productivity-centric features that allow you to get more done in less time. TaskQue uses a smart task allocation mechanism that optimizes resource utilization, maximize productivity and prevent employee burnout.
How do you create a productive workplace environment in your organization? Feel free to share it with us in the comments section below.